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Office of Community Services (OCS) CSBG Dear Colleague Letters

Office of Community Services (OCS) Information Memorandums

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Florida's Community Action Agencies or CSBG Eligible Entities

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Mission

Community Action Agencies were created in 1964 to wage "an unconditional War against Poverty in America." For many of the formative years, three separate organizations in Florida fought together with the mutual objective of protecting the poor and disadvantaged. These were the Community Action Agencies Association, the Florida Concern for Children (Head Start) and the Equal Opportunity Officers Association.

As the Community Action initiative continued to grow, it became apparent that these separate forces could grow stronger by merging together. On November 30, 1979, representatives from the various agencies voted to create a unified organization that could better serve the growing needs of the Sunshine State. In 1981, the Florida Association for Community Action (FACA) was incorporated as a united federation of Community Action Agencies, Head Start programs, Weatherization programs and concerned citizens.

The Promise of Community Action

Community Action changes people's lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other.

FACA Vision Statement

Community Action Agencies in Florida are fiscally sound, programmatically excellent and fully meet the needs of all customers.

FACA Mission Statement

The mission of the Florida Association for Community Action, Inc. (FACA) is to serve Florida’s network of Community Action Agencies by providing training, technical assistance, advocacy, and capacity building services as well as working with public and private organizations to assist with the reduction of poverty in Florida.

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Florida Association for Community Action (FACA), Inc.
2014 – 2017 Strategic Plan for Sustainability Outcomes

Strategic Plan Direction and Overview

This Strategic Plan sets strategic direction for the Florida Association for Community Action, Inc. It incorporates measurable outcomes to be achieved over the next three (3) years with objectives, strategies, and action steps. It establishes accountability among its standing committees and Executive Director Leadership team for all outcomes. The use of objectives, implementation strategies and action plans are used by the Board of Directors and Executive Director to track the plan’s progress and success over the next three (3) years.

The plan was formally adopted by the Board of Directors on April 2, 2014. This Strategic Plan serves as a framework for FACA performance to track the progress and overall success of all resources. The plan incorporates FACA’s mission and vision that drive the Association’s actions.

The plan is used systematically by standing committees for all meetings. Progress and results are reported at each quarterly Board of Directors meeting. The plan may be updated as necessary only at a regular or special called Board of Directors meeting originating by the standing committee having responsibility for the outcome. The agenda for the board meeting must identify the proposed action to be taken.

Florida Association for Community Action (FACA), Inc.
2014 – 2017 Strategic Plan for Sustainability Outcomes

I. Outcome 1: Build Partnerships to Generate Revenue (Generate Revenue)

A. Objective 1: Identify the amount of funding necessary annually to achieve the vision and mission of the Association by September 30, 2014.
Strategies
  1. Evaluate existing financial status of the Association, including current debt, line of credit, financial assets, and resources;
  2. Forecast revenue needed to remain solvent at June 30, 2014, June 30, 2015 and June 30, 2016; and
  3. Evaluate existing staffing needs and forecast staffing needs to achieve the mission and vision of the Association.
Responsibility

This responsibility is assigned to the Finance Committee .
B. Objective 2: Identify a broad list of potential partners by September 30, 2014 including name of entity/individual and all contact information.
Strategies
  1. Research other state associations to determine their funders;
  2. Research foundations and charitable trusts that make grants to statewide associations;
  3. Research corporations sensitive to FACA mission about corporate giving;
  4. Research banks and other financial institutions about giving;
  5. Research State of Florida agencies whose missions are consistent with FACA; and
  6. 6. Plan, schedule and hold meetings with listed potential partners between October 1, 2014 and December 31, 2014.
Responsibility

This responsibility is assigned to the Executive Committee .
C. Objective 3: Raise $_____ in additional revenue by June 30, 2014, $________ in additional revenue by June 30, 2015, and $________ in additional funds by June 30, 2016.
Strategies
  1. Write federal, state and local government proposals, grant applications, funding papers;
  2. Submit proposals for funding to banks, corporations, foundations;
  3. Solicit programmatic funding from State of Florida agencies, such as Department of Children and Families, Department of Transportation, Department of Economic Opportunity, to name a few;
  4. Identify ways to be written into corporate giving of major statewide corporations, such as Home Depot, Lowes, Publix, Winn Dixie; and
  5. Solicit corporate giving from our current financial institution.
Responsibility

This responsibility is assigned to the Fund Raising Ad Hoc Committee .
II. Outcome 2: Create Relationships to Develop Business and Marketing Plans (Develop Business and Marketing Plans)
A. Objective 1: Identify individuals and companies to assist with the development of business and marketing plans by September 30, 2014.
Strategies
  1. Contact local Chamber(s) of Commerce about business and marketing plans development services;
  2. Contact local economic development enterprise such as Small Business Administration to determine business and marketing plans development services;
  3. Contact local SCORE chapter about assistance with writing business and marketing plans;
  4. Contact Work Force Development Boards about assistance with writing business and marketing plans;;
  5. Contact FSU and FAMU schools of business about internship opportunities for business and marketing planning opportunities; and
  6. Contact local business associations about their volunteer services opportunities.
B. Objective 2: Complete business and marketing plans by December 31, 2014.
Strategies
  1. Obtain assistance from board members and industry expert(s) to construct the elements of the business and marketing plans;
  2. Use the free services of SCORE for business mentoring, business counseling, financial and marketing experts; and
  3. Use the free services of graduate level or upper class levels of students for the FSU and FAMU Schools of Business.
C. Objective 3: Begin implementation of strategies outlined in the business and marketing plans by January 31, 2015.
Strategies
  1. Form a Business Advisory Council comprised of board members, representatives from member agencies, and industry;
  2. Form a Marketing Advisory Council comprised of board members, representatives from member agencies and marketing/advertising industry;
  3. Create a time-line to address strategies contained in the business and marketing plans;
  4. Report progress to the Board of Directors monthly throughout the life of this Strategic Plan.
Responsibility

Outcome II is assigned to the Resource Development Ad Hoc Committee.
III. Outcome 3: Generate More Training Funds from Florida Department of Economic Opportunity to Create Center(s) of Excellence (Create Center of Excellence)
A. Objective 1: Create the scope, services, responsibilities and scale of the Center of Excellence by September 30, 2014.
Strategies
  1. Research other Community Action State Associations to determine to what extent they have undertaken this objective;
  2. Research other Florida statewide associations to determine approaches used;
  3. Research other interstate associations to determine if model has been previously developed, to what extent and at what level of success and sustainability;
  4. Begin conversation with DEO and other interested parties about the Center of Excellence; and
  5. Discuss the elements of Information Memorandum 123 – Reorganization of CSBG T/TA – A New Strategy for Excellence.
B. Objective 2: Determine the staffing and operating budget of the Center of Excellence by September 30 2014.
Strategies
  1. Use the elements of IM 123 to consider the cost to operate the Center of Excellence on an annual basis; and
  2. Write proposals for funding to DEO and other interested parties congruent with the mission work of FACA.
Responsibility

Outcome III is assigned to the Capacity Building Ad Hoc Committee.
IV. Outcome 4: Form Coalitions to Create Florida Poverty Commission (Create Poverty Commission)
A. Objective 1: Create the Florida Poverty Commission by July 1, 2015.
Strategies
  1. Meet with select members of the Florida Senate and Florida House of Representatives to garner support for and satisfy objections toward the initiative;
  2. Draft a bill to be introduced in the Florida Senate and Florida House of Representatives;
  3. Meet with other statewide associations friendly to this initiative to garner support;
  4. Obtain letters of support from partners in this initiative;
  5. Create a rally in Tallahassee to bring attention to this initiative; and
  6. Create opportunities statewide to bring attention to this initiative.
Responsibility

This responsibility is assigned to the Legislative Committee.

  

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